Product
Catalog. Automatic
maintenance and detail on every item each specific dealer can purchase
from each supplier. These are the same exact products and negotiated
prices shown on your mill hardcopy price lists and mill websites.
Detail includes product name, style number, widths, roll sizes,
complete color lists, drop notices, plus current and promotional
pricing. The Product Catalog is automatically updated by transmissions
from the mills whenever changes occur. Print your own customized
price lists, calculate sell prices using sophisticated price formulas,
and much more.
Electronic
Invoices. Displays and prints all invoice details in
standardized hardcopy format. Shows terms, discounts, due dates,
amounts due, etc. Useful for non-integrated versions, a simple "Check
number entry" allows optional sorting by paid, unpaid, dates
and amounts due to be paid. Accumulates invoice records for instant
recall and/or reprint. Includes a host of find, sort and print options.
Automatically updates Purchase Order record and verifies invoice
prices against Product Catalog listings to confirm accuracy of invoice
price.
Send
Electronic Orders. Receive and transmit (with optional
edit) Purchase Order requirements from accounting system (Integrated
version only) or create purchase orders from Product Catalog listings
using easy point-and-click selection. Dealers can accumulate Purchase
Orders for batch transmission (day, night or weekends) or send each
one instantly. Confirmation detail is received real-time or within
minutes, depending on the vendor. Dealer preferences are stored
and used to mimic almost anything otherwise done by telephone or
website, including multi-piece options, size tolerances, ship-to
and must-ship-by requirements. This automated purchsing system
is scheduled for implementation by the end of 2002.
Purchase
Order Status/History.
Whether initially created by electronic
purchasing or ship notices, this feature shows all current detail
and history of each order. Main detail includes mill invoice information,
ship-to addresses, bills of lading, carrier, reference numbers,
sidemarks and much more. Line item detail includes individual pieces,
sizes, roll numbers, dye lots and mill bar code numbers - used
by compatible accounting systems to receive and track goods upon
arrival. This screen is automatically updated by the mills to
show the current status of each order until shipped. All detail
remains in the system for instant recall.
Ship
Notices. The mills transmit an electronic ship notice
as soon as the order leaves the dock. This notice updates your Purchase
Order status record. Detail includes bill of lading, carrier, routing,
date/time, material descriptions with roll numbers and dye lots,
plus the mill bar code number (see PO status).
Reports.
A Transaction Report for every communication session is automatically
logged and displayed at session end. This report list all details,
including each new product added, dropped or which had a price change
and the amount of the change. Invoices are listed individually with
dates, amounts, and a hash total for each vendor.
Optional
Features
Buyers
Group Reports.
If your company belongs to a buyer's group or co-operative organization
then you may be providing Purchase Reports for rebate calculaton
purposes. VenCom software can be configured to automatically compile
these reports from your electronic invoices for mailing of hardcopy
or transmission directly to their site in computer-readable electronic
format. You will have the opportunity to review any such reports
prior to transmission. Under no conditions
can or will VenCom pass any information anywhere in absence of your
company's written request and without an operator pressing the "Send
Purchase Report to" button.
